If you're a firearms manufacturer, distributor, or retailer, you already know that compliance isn't optional—it’s mission-critical. One of the most important aspects of maintaining that compliance is keeping accurate, ATF-approved acquisition and disposition (A&D) records, often referred to as your “bound book.” While some FFLs still use paper, many have made the switch to digital systems known as eBound software. But before you do the same, you’ll face a major decision: should you choose a cloud-based system or a locally installed, on-premise solution?
Let’s break down what eBound software actually is. The term “eBound” simply refers to a digital version of your A&D record book, in compliance with ATF regulations. These systems help you track every firearm that moves in and out of your business, maintain detailed logs, and ensure your records are secure, unalterable, and audit-ready. Whether you’re a small-town gun shop or a manufacturer producing high-end precision rifles, how you manage these records matters.
Electronic bound book (eBound) systems may feel like a modern convenience, but their story starts back in the early 2000s. For decades, Federal Firearms Licensees (FFLs) were required to maintain paper A&D records—handwritten, printed, or typed. These bound books had to be stored securely and presented during ATF inspections.
That all began to change in 2008, when the ATF issued Ruling 2008-2, officially allowing FFLs to maintain electronic records, provided they followed strict guidelines. This paved the way for the first generation of eBound software.
In 2016, the ATF released Ruling 2016-1, which updated and clarified the technical requirements for eBound systems, including data security, access controls, and audit trails. This ruling helped modernize digital compliance and opened the door for more widespread adoption.
Since then, eBound systems—especially cloud-based solutions—have surged in popularity. As cyber threats, regulatory scrutiny, and inventory complexity continue to grow, more FFLs are moving to digital recordkeeping solutions to streamline operations, reduce errors, and stay ATF-compliant.
Today, cloud-based platforms like FastBound, Orchid, and FFL Boss are leading the charge, while high-security environments still rely on custom or on-premise eBound systems backed by managed IT providers like TotalCare IT.
Most modern eBound platforms are cloud-based. That means the software is hosted online and accessed through a web browser. The provider handles updates, backups, and most of the technical upkeep. Some of the most popular names in this category include FastBound, Orchid eBound, FFL Boss, and EZ Arms Dealer (EZAD). Each of these tools is designed to simplify compliance by integrating features like electronic 4473 forms, background check support, and inventory management tools. Because they’re cloud-hosted, they offer the convenience of remote access, making them a great fit for businesses with multiple locations or mobile sales operations.
However, cloud systems do have some downsides. They rely heavily on a stable internet connection and expose your compliance data to external threats if the network isn’t properly secured. That’s where robust IT protection becomes essential. At TotalCare IT, we partner with firearms businesses to secure the devices and networks that access these platforms.
On the other hand, some businesses opt for locally installed or on-premise eBound systems. These solutions live on your own computers or servers and are usually chosen by companies that need maximum control over their data. Examples include Acme A&D Software and desktop versions of Gun StoreMaster. Some larger operations even work with legal and compliance consultants like FFLGuard to develop custom, air-gapped recordkeeping environments. These setups are often favored by manufacturers with high-security requirements or government contracts, particularly those subject to CMMC.
While on-prem systems don’t require an internet connection and give you full control over updates and storage, they also come with heavier maintenance demands. You’ll need IT support for things like backups, software patches, and system monitoring—tasks that are automated in cloud environments. Still, for operations that can’t risk external access or require isolated compliance systems, on-premise may be the only way to go.
Here’s a quick chart to help you compare your options at a glance:
No matter which route you choose, it’s essential to understand that your eBound system—cloud or local—is only as secure as the IT infrastructure supporting it. That’s why TotalCare IT offers comprehensive cybersecurity and IT management for firearms businesses. We harden your devices and network against ransomware and unauthorized access, verify backup integrity for your compliance-critical systems, and offer 24/7 monitoring through our security operations center. If you’re using a cloud-based eBound platform, we secure the connection. If you're using on-premise software, we help you keep the environment locked down, patched, and protected.
What we can do as your IT provider:
So, which eBound setup is right for your business? If you’re a smaller FFL or dealer that needs mobility, accessibility, and ease of use, a cloud-based system might be your best bet. But if you’re in manufacturing, defense contracting, or simply have a need for tight control and offline operation, an on-premise or hybrid solution could offer the peace of mind you need.
At the end of the day, choosing an eBound platform isn’t just about convenience—it’s about staying compliant and protecting the future of your business. When you partner with TotalCare IT, you’re not just protecting data. You’re protecting your license, your operations, and your reputation.